For events in Europe, we charge a standard fixed travel expenses rate that amounts to 350 € (excluding VAT). This fix travel rate significantly reduces the bureaucratic paperwork for all parties involved. The fixed rate is offered to all European organisations, no matter the distance. We believe this is a fair systemic solution for all.
For legal reasons, some organisations require the original travel tickets. As an entrepreneur, Christian needs the original travel tickets for his own accounting. An additional reason for travels within Austria and Germany are the Österreich-Card (ÖBB’s yearly season ticket) and the BahnCard 100 (DB’s yearly season ticket). These cards do not require the printing of physical tickets, so we could not provide them anyways.
Value-added tax (VAT)
Christian is tax-registered in Austria and Germany and pays his income taxes there. In order to avoid double taxation, we can ask the local tax authority for an “entrepreneurship certification” or a “certificate of residence” for you. This procedure takes about 1-2 weeks, please let us know in due time. Regarding VAT: the “reverse charge” system applies to transactions between EU countries, meaning that the value added tax must be paid by the recipient of the service. In case the recipient of the service is no company and therefore does not have a VAT number, we would not charge VAT in the invoice.
We kindly thank you for organising Christian’s accommodation directly, by making the reservation and paying for the room beforehand (these costs are additional to the standard fixed travel expenses rate). 3-star hotels are sufficient, guesthouses are also fine. Please avoid bookings in 5-star hotels.
The following criteria are important:
- Train station (Christian normally travels by train – he purposely does not own a car) and venue should be reachable on foot.
- Location in the vicinity of a park, near a river or forest (as long as it is not in conflict with the above), so Christian can practice yoga in nature and/or swim during the breaks.
- Private accommodation is principally ok, if the criteria mentioned above are fulfilled, especially if there is no dependency on travelling by car; privacy and possibilities of retreat at any time are necessary.
An eco-hotel that meets the above-mentioned criteria would be of preference.
For tax-reasons we need to issue an invoice for every payment we receive, so we will send you a standard invoice automatically, containing all necessary information within a week after Christian’s appearance. If you need further information on the invoice, please let us know (ideally including this fact in our event form).